JBT Corporation

Contracts and Proposals Administrator

US-UT-Ogden
1 month ago
Requisition ID
2017-2452
# of Openings
1
Category
General Admin & Mgmt

Overview

 

 

The Contracts and Proposals Administrator's main focus is to engage with appropriate external and internal resources, Sr. team members, etc., to fulfill the requirements of a given contract, record and maintain all related documentation, and anticipate contract requirements throughout the life of that contract. Additionally, this position is also responsible to manage bids and proposals preparation, coordination, and development working with the Business Development team for final submittal to customers.

 

 

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manage contracts signed by the company and act as liaison with senior management to gather, analyze and complete contractual requirements including successful contractual negotiations.
  • Maintain contractual records and documents; including document receipt, control correspondence, contractual changes, status reports and other document requirements.
  • Responsible for receiving, logging, distributing and controlling of tender documentation received from customers.
  • Work with risk management personnel to coordinate financial, insurance and bonding contractual requirements.
  • Maintain contractual records and documents including document receipt, control correspondence, contractual changes, status reports and other document requirements for all site projects.
  • Manage bids and proposals preparation, coordination, and development working with the Business Development team for final submittal to customers.  
  • Collaborate with the Business Development team to assist with the development of marketing tools, materials and presentations.
  • Control and maintain the business share database by organizing the files and folders for access to accurate and pertinent documents.
  • Create and maintain competitive data and bid history information; create/maintain database for customer contact information.

Qualifications

QUALIFICATIONS:

 

To perform this job successfully, an individual must have the potential to be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE:

 

Associates Degree from an accredited college or university preferred with three to five years related experience and/or training; or equivalent combination of education and experience.  Able to read, understand and comprehend contractual documents, such as Commercial Term and Conditions, Letters of Credit, Insurance, Bonding requirements, etc.  Must possess excellent English speaking and writing skills and be able to organize a wide variety of documents and/or materials into cogent arguments and explanatory statements.

  

LANGUAGE SKILLS: Ability to read and understand complex instructions, extensive and varied correspondence, memos and technical documents.  Ability to write technical sales and /or presentation materials and other marketing essentials. Ability to manipulate complex ideas and reformulate same into simple selling statements, feature / benefit statements, presentations, and “white papers” in draft form for review and approval by others. Ability to effectively present information in one-on-one or small group situations to customers, clients, and other employees of the organization. 

 

MATHEMATICAL SKILLS: Ability to apply basic mathematical concepts by calculating discounts, margins, interests, commissions, percentages, etc. 

 

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 

 

 COMPUTER SKILLS: This position requires the following computer skills: Microsoft Word, Excel, Access, Adobe, and Power Point. 

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 35 pounds, arrange show display materials and trade show paraphernalia.  Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions.  The noise level in the work environment is usually moderate.

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